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How to Organize Your Photo Collection

August 02, 2019
  • 1,935
  • 5 min

Do you remember the last time you looked through your photo archives? There’s a fair chance that you were looking for a particular picture and couldn’t find it. Or maybe you did, but it took you forever. Wouldn’t it be so much easier if you could find that photo in just a few clicks? Well, now you can. A smart app like Movavi Photo Manager can help you organize your photo gallery in pretty much any way you want. Here are some of the features that’ll help you keep your photo archives in a manageable state.

Instant Grouping

Once you install the program, it will automatically sort your pictures by date, GPS coordinates, file type or even the device they were taken with. The latter tool is useful when, say, you want to compare the quality of images shot on two different cameras. Alternatively, opt for filtering by location to view your travel chronicles place by place. Click on Sort by and choose the order you want. 

Tagging Is the Key

Do we even need to explain how much easier it is to find a file by keyword? Exactly. Photos don’t have keywords in them. Tags do. Tagging makes a photo gallery way easier to use – every picture you want to find can be right at hand. The search tool is case-sensitive, so “Birthday” and “birthday” would come up as different tags. Select your image and click on the tag icon in the green row above. Click Add tags and choose from the list or create a new tag. Click Apply. This option comes in handy when you’re looking to make a slideshow out of your recent travel pictures, as you can instantly mark all the shots you want to use. Once you’re done with the selection, you can export all the photographs under the right tag into Movavi Slideshow Maker and finalize the process.

Enhance Tool

There aren’t many editing tools in the program except for basic crop and rotation tools, but sometimes all you want is a magic button that instantly makes your photo better. So there it is. Double-click on your photo and find the Enhance button in the toolbar above. Choose this option to see your photo’s contrast, brightness and vibrancy subtly adjust. If you want to make more changes, export it to Movavi Photo Editor

Everything at Once

Say you’ve taken a whole series of portraits and you want to crop them all into squares. Or flip them all upside down. No need to spend time processing them one by one – editing in batches will save you plenty of time and patience. You can select multiple pictures at once and apply the changes you need. 

Storage Space Cleanup

Let’s face it: few of us bother deleting those dozens of similar shots until we run out of storage space. The software identifies similar-looking pictures so you can group them and decide if they’re all worth keeping – you can find the Similar images option in the menu on the left. There’s also a special search tool that helps you find and delete duplicates. To use this option, click on the image and then Find duplicates on the green toolbar.

Smart Storage

Yes, Movavi Photo Manager is smart. We wish it was so smart that it could guess the origins of all those pictures we receive via Whatsapp. But, so far, it can’t. Whether it’s a wedding picture from 2012 or a selfie from the North Pole, the program won’t know it. The algorithm will only be able to identify when it was imported. Sending photos through messengers erases all the metadata regarding where and when they were taken. To make matters worse, it kills their quality, which doesn’t matter so much for selfies, but professional TIFFs are a different matter. The best way to share your high-resolution photos is to use cloud storage such as Dropbox or Google Drive. 

In Summary: Your Checklist for Effective Photo Archive Management

  1. Enable access to GPS data on your phone so your photos can be sorted by location.
  2. Always share your photographs through designated cloud storage.
  3. Import pictures directly into Photo Manager.
  4. Filter out duplicates and extra similar shots.
  5. Do basic editing such as cropping, straightening the horizon and enhancing in batches.
  6. Tag everything. 

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